Overview

HROffice, a comprehensive Human Resource system built within PayrollOffice, provides HR specialists with all of the tools to effectively manage and access critical employee data. With all of the HR and Payroll data structured within one database, each group can perform their respective duties without the need for redundant data entry into separate systems. Our fully integrated approach offers increased efficiency while ensuring data integrity between the HR and Payroll services systems.

HROffice also offers a self-service component that will allow Managers and Employees to view and access employment and job related information. The traditional method of completing an HR task is usually very paper intensive and can consume many man hours. By empowering your workforce to submit HR changes electronically you can streamline your processes and help the environment at the same time.

HROffice features include:

Employee Data – Collect and maintain employee information including:

• Employee Demographics and Personal Information
• Emergency Contacts
• I-9, EEO and Veteran Status
• Job and Salary History
• Performance Reviews
• Prior Employment
• Employee Education & Employee Skills
• Employee Awards & Recognition
• Employee Certifications & Employee Training
• Company Assets & Property
• Disciplinary Actions & OSHA Incidents
• Leave Accrual History & Balances

Employee Documents – Scan, save, and easily access employee documents such as:

• Complete New Hire Packets
• Tax Documents – W-4 and state withholding
• USCIS Form I-9 and supporting documentation
• Benefits Enrollment Forms
• Employee Training documentation
• Employee Certification documentation
• Drivers License and Auto Insurance verification

Compliance Tools – Generate accurate compliance reports in a timely manner:

• EEO
• VETS
• OSHA
• COBRA

Customizable Data Collection – Tools to allow customization to meet individual business needs:

• Miscellaneous Fields – Complete user defined custom fields for miscellaneous employee data.
• Multi-Level workflow for transaction approval.
• Ability to define conditional workflow criteria.

Reporting

HROffice provides a comprehensive array of essential HR reports. These on HR reports provide convenient access to the data you need to make informed business decisions or research employment issues without searching through stacks of paper. Standard HR Reports – Our list of standard HR reports includes the following: Employee Assets Report Employee Awards Report Employee Certifications Report Employee Contacts Report Employee Disciplinary Action Report Employee Education Report Employee OSHA Incident History Report Employee Prior Employment Report Employee Skills Report Employee Training Report Employee Salary History Report Employee Job History Report   Online Report Writer – ExcelPay clients can also create their own customized HR reports with our easy to learn, easy to use report creator that requires no programming or technical skills training. Scheduled Report Options – Your business may need an HR report that was not defined as part of our standard reports package. If that is the case, our Scheduled Report option will allow you to choose any of other system or custom reports to be generated with each payroll or choose the unique schedule that is appropriate for you.

Sample HR Report – Employee Certifications (PDF)

Sample HR Report – Employee Training (PDF)